Built for Apex Lawn Group

Personalized growth plan by Outsource Access

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Overview
Pain Points
Your VA's Tasks
The Math
How It Works
About Brad
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PERSONALIZED FOR APEX LAWN GROUP

Ryan, here's how Apex Lawn Group saves $25,000+/year and gets 25+ hours back every week

Your established lawn care operation in Tampa deserves a back office that matches the quality of your fieldwork. Here's exactly what that looks like.

📍 Tampa, FL · 20 employees · $2.8M revenue

25+
Hours saved/week
$25K+
Annual savings
2 wks
Time to launch
Tampa Bay is booming. Ryan, Apex Lawn Group at 20 employees and $2.8M has the scale to become a dominant player in the market. But the companies that break through $5M do it with systems and support, not just more trucks and more crews.

We Get It, Ryan

Running a 20-person lawn care company in Tampa comes with a specific set of challenges. These are the ones we hear from owners like you every single week.

📈

You're at $2.8M but stuck between mid-size and real scale

20 employees and nearly $3M... this is the inflection point. The next move is either structured growth to $5M or a plateau that grinds you down.

👥

Managing 20 people requires HR infrastructure you don't have

Hiring, onboarding, performance tracking, compliance... at 20 employees, these aren't side tasks. They're real liabilities if handled poorly.

💰

Your revenue per employee ratio needs attention

At $140K per employee, there's meaningful upside through better routing, upselling, and customer retention without adding headcount.

🌧️

Florida's storm season is an operational nightmare

Hurricanes, tropical storms, daily summer thunderstorms... each one triggers a cascade of rescheduling, customer comms, and damage response.

📊

You're flying without real-time financial visibility

At $2.8M, you need weekly P&L snapshots, cash flow projections, and job costing data. Right now, you probably get it quarterly at best.

What Your VA Handles from Day One

A dedicated, full-time virtual assistant trained specifically for lawn care operations. These are the tasks they take off your plate starting in week one.

✓
Full lead management: qualify, route, estimate, follow up, close
5h/wk
✓
Daily crew scheduling and route management across 5+ crews
4h/wk
✓
Invoicing, collections, and cash flow monitoring
3h/wk
✓
HR administration: onboarding, time tracking, compliance
2.5h/wk
✓
Social media and reputation management across all platforms
3h/wk
✓
Customer retention program: check-ins, upsells, annual contracts
2h/wk
✓
Weekly KPI reporting: revenue per crew, close rate, churn
2h/wk
✓
Equipment fleet management and capital planning
1.5h/wk
✓
Storm response coordination and insurance documentation
2h/wk
Total hours reclaimed per week 25.0h/wk
That's 25.0 hours per week... roughly 63% of a full-time employee's workload, handled by a dedicated VA who knows the lawn care industry inside and out.

The Math for Apex Lawn Group

Side by side. No games, no hidden fees. Here's what it actually costs to get Apex Lawn Group the admin support it needs.

Local Office Manager
$50,000-60,000
per year + benefits
  • Base salary in Tampa market
  • Health insurance ($6,000-$12,000/yr)
  • Payroll taxes (7.65%)
  • PTO and sick days
  • Turnover risk (avg 18-month tenure)
  • Training and ramp-up time
BEST VALUE
Your OA Virtual Assistant
$22,740
per year ($1,895/mo) fully managed
  • Dedicated full-time assistant (40 hrs/wk)
  • No benefits costs on your end
  • No payroll tax burden
  • Backup VA coverage included
  • Quality assurance by OA team
  • Training included, fast onboarding
$25,000 - $35,000
Estimated annual savings for Apex Lawn Group vs. hiring locally in Tampa
At $2.8M in revenue, that savings represents 0.9% - 1.3% of your top line flowing straight back to your bottom line. And that's before accounting for the revenue you'll gain from faster lead response, better follow-up, and more time selling.

How It Works

From first call to a fully operational VA... most of our lawn care clients are up and running in about two weeks.

1

Discovery Call

30 minutes with Brad. We map out exactly where Apex Lawn Group is spending time on tasks that don't require the owner or a $25+/hr local hire.

2

VA Match

We select a VA from our 500+ team who has experience with lawn care and landscaping operations. You approve the match before we start.

3

Launch

Your VA starts with a custom OA Playbook built specifically for Apex Lawn Group's tools, processes, and priorities. Usually within 2 weeks of your call.

What "Fully Managed" Actually Means

OA handles all recruiting and vetting
Ongoing training and skill development
Quality assurance checks on your VA's work
Backup VA coverage if yours is out sick or on PTO
Dedicated team lead managing your VA daily
Monthly performance reviews and optimization
Custom OA Playbook for your specific business
No long-term contracts... cancel anytime

Brad Stevens... Your Strategic Partner

This isn't just a VA company. It's a growth partnership with someone who's been in your shoes.

BS

Brad Stevens

Founder & CEO, Outsource Access. Wharton grad, TEDx speaker (230K+ views), and lifelong entrepreneur who's built companies across 18 countries.

Brad started OA after discovering that offshore talent could save a struggling business from a cash crisis. Today, OA has 500+ staff serving businesses across 85+ industries... including dozens of lawn care and landscaping companies.

He doesn't just sell VAs. He sits down with owners like you and maps out exactly where delegation creates the most leverage in your specific business.

Wharton School TEDx Speaker Inc. 5000 #326 500+ Staff 85+ Industries
📚

"Automate and Delegate" ... Brad's upcoming book launches August 30, 2026. It's the playbook for scaling with offshore talent and AI. Ryan, when you schedule a call, ask Brad about getting an advance copy.

Ready to see what Apex Lawn Group looks like with an extra 25 hours per week?

Ryan, pick a time that works. 30 minutes. No pitch deck. Just a real conversation about what's eating your time and how to fix it.

Book Your Call with Brad

No contracts. Cancel anytime. Your VA starts in 2 weeks.

Questions? support@bradstevenstraining.com